Bubty B.V. (hereinafter referred to as "Bubty " or "us" or "we") values your privacy and cares about the way in which your personal information is treated.
- what personal information we collect about you
- how we obtain your personal information
- how we use your personal information
- on what basis we use your personal information
- how long we keep your personal information
- who we share your personal information with
- how we protect your personal information
- which countries we transfer your personal information to
- your rights regarding your personal information
What personal information we collect about you
We may collect personal information from you in the course of our business, including through your use of our website, when you contact or request information from us, when you engage our legal or other services or as a result of your relationship with one or more of our staff and clients.
The personal information that we process includes:
- Basic information, such as your name (including name prefix or title), the company you work for, your title or position and your relationship to a person
- Contact information, such as your postal address, email address and phone number(s)
- Professional information, including your photograph, from LinkedIn or the website of the organisation you work for
- Financial information, such as payment-related information
- Technical information, such as information from your visits to our website or applications or in relation to materials and communications we send to you electronically, collected through cookies and other tracking technologies
- Information you provide to us for the purposes of attending meetings and events, including access and dietary requirements
- Identification, background and financial verification information provided by you or collected as part of our business acceptance and ongoing monitoring processes
- Personal information provided to us by or on behalf of our clients or generated by us in the course or providing services to them, which may include special categories of data
- Any other information relating to you which you may provide to us
How we obtain your personal information
- We collect information directly from you as part of our business acceptance processes and about you and others as necessary in the course of providing legal service
- We collect your personal information while monitoring and analysing our technology tools and services, including our website, email and other communications sent to and from Bubty
- We gather information about you when you provide it to us, or interact with us directly, for instance engaging with our staff or registering on one of our digital platforms, applications or training courses
- We may collect or receive information about you from other sources, such as keeping the contact details and professional information we already hold for you accurate and up to date using publically available sources, including LinkedIn, or collecting information from third party sources as part of our business acceptance procedures
How we use your personal information
Bubty collects and processes personal information about you in a number of ways, including through your use of our website and in the provision or promotion of services by us. We use that information:
- To provide and improve this website, including auditing and monitoring its use, and ensure content is provided in the most effective way for you and the devices you are using
- To provide and improve our services to you and to our clients, including handling the personal information of others on behalf of our clients, and to monitor compliance with our policies and standards
- To manage access to our premises and for security purposes
- To provide information requested by you
- To promote our services, including sending business updates
- To manage and administer our business and our relationship with you and our clients
- To better understand our clients’ or potential clients’ services and marketing requirements and our own business and to develop our services and offerings
- For professional networking purposes
- To fulfill our legal, regulatory and risk management obligations, including establishing, exercising or defending legal claims, complying with our legal obligations, preventing crime or fraud and protecting the rights of third parties
- For the purposes of recruitment
On what basis we use your personal information
Under EU and UK data protection law, the use of personal data must be justified under one of a number of legal grounds. The principal legal grounds that justify our use of your personal data are:
- To perform a contract, such as engaging with an individual to provide legal or other services
- For the establishment, exercise or defence of legal claims or proceedings
- To comply with our legal and regulatory obligations
- For legitimate business purposes. Please see ‘How we use your personal information’ for more detail
- Consent, where your consent is required by law
How long we keep your personal information
Your personal information will be retained in accordance with our global data retention policy which categorises all of the information held by Bubty and specifies the appropriate retention period for each category of data. Those periods are based on the requirements of applicable data protection laws and the purpose for which the information is collected and used, taking into account legal and regulatory requirements to retain the information for a minimum period, limitation periods for taking legal action, good practice and Bubty’s business purposes.
Who we share your personal information with
We are an international business and any information that you provide to us may be shared with and processed by any entity in the worldwide network of Bubty. We may also share your personal information with certain trusted third parties in accordance with contractual arrangements in place with them, including:
- Our professional advisers and auditors
- Our insurers and insurance brokers
- IT and other service providers engaged in the course of the services we provide to clients and with their prior consent, such as barristers, local counsel and technology service providers like data room and case management services
- Third parties or selected partners that we work with such as suppliers (such as hosting providers, customer service and e-marketing), customers (e.g. business customers/employers) and other partners, depending on your location and the services you use
Where necessary, or for the reasons set out in this policy, personal information may also be shared with regulatory authorities, courts, tribunals, government agencies and law enforcement agencies. While it is unlikely, we may be required to disclose your information to comply with legal or regulatory requirements. We will use reasonable endeavours to notify you before we do this, unless we are legally restricted from doing so.
How we protect your personal information
We use a variety of technical and organisational measures to help protect your personal information from unauthorised access, use, disclosure, alteration or destruction consistent with applicable data protection laws.
This includes the use of data loss protection tools in order to protect Bubty our employees, clients and suppliers, from cyber threats and the loss of sensitive information.
We apply internationally recognised security standards in respect of your personal information.
Which countries we transfer your personal information to
The level of information protection in countries outside the EEA may be less than that offered within the EEA. Where this is the case, we will implement appropriate measures to ensure that your personal information remains protected and secure in accordance with applicable data protection laws. EU standard contractual clauses are in place between all Bubty entities that share and process personal data. Where our third party service providers process personal data outside the EEA in the course of providing services to us, our written agreement with them will include appropriate measures, usually standard contractual clauses.
Please contact us using the details at the end of this privacy notice if you would like to see a copy of the safeguards applied to the export of your personal data.
Your rights regarding your personal information
The European Union’s General Data Protection Regulation and other applicable data protection laws provide certain rights for data subjects.
You are entitled to request details of the information we hold about you and how we process it. You may also have a right in accordance with applicable data protection law to have it rectified or deleted, to restrict our processing of that information, to stop unauthorised transfers of your personal information to a third party and, in some circumstances, to have personal information relating to you transferred to another organisation. You may also have the right to lodge a complaint in relation to Bubty’s processing of your personal information with a local supervisory authority.
If you object to the processing of your personal information, or if you have provided your consent to processing and you later choose to withdraw it, we will respect that choice in accordance with our legal obligations.
Your objection (or withdrawal of any previously given consent) could mean that we are unable to perform the actions necessary to achieve the purposes set out above (see ‘How we use your personal information’) or that you may not be able to make use of the services and products offered by us. Please note that even after you have chosen to withdraw your consent we may be able to continue to process your personal information to the extent required or otherwise permitted by law, in particular in connection with exercising and defending our legal rights or meeting our legal and regulatory obligations.
We must ensure that your personal information is accurate and up to date. Therefore, please advise us of any changes to your information.
Cookies and similar technologies
- Google Analytics
- Google Adds
Questions and complaints
If you have any questions about how we use your personal data, you can contact our customer service [email protected]
You can also contact our Data Protection Officer (DPO) via this email address. If you feel that a problem has not been adequately addressed, you also have the right to file a complaint with the Dutch Data Protection Authority.
2515 VK The Hague
Version: January 2024